Knowledge-backed replies
Use published articles to prepare a reply with source references.
Knowledge-backed replies connects maintained articles to the conversation your team is handling. Shared Inbox and Knowledge are included with Pro, Team, and Enterprise.
Connect a knowledge base
An inbox administrator can open Inbox settings and choose the Knowledge bases available to that mailbox. The settings page is a center view with a back arrow. Staff still needs Knowledge read permission and inbox membership.
Prepare a reply
- Open the conversation and find relevant articles in the Knowledge panel.
- Select the published articles that answer the question.
- Create a suggestion from those sources, using AI generation when configured.
- Review the text and source references before inserting it into the reply.
- Check the recipient and send through the normal reply controls.
Suggestions do not send automatically. AI generation uses the workspace's configured AI provider. Source revisions are rechecked so changed or withdrawn articles cannot silently remain trusted sources.
Visibility
Article audiences and inbox membership still apply. Internal reference material is for staff use and must not be treated as a public article link. Linking an article to a case or mailbox does not change its audience.
See Knowledge for authoring and publishing, or Shared Inbox setup for mailbox connections.